Learn About Billing Permissions

Every Workspace has a Workspace owner, sometimes called the billing owner. The Workspace owner is responsible for the Workspace’s Expensify subscription and is the only person who can manage billing-related settings like plans and subscriptions.

To change the Workspace owner, see Transfer Workspace Ownership.

What is a Workspace owner?

The Workspace owner is the person whose payment card is charged for the Workspace’s Expensify subscription. Each Workspace has exactly one owner, but the same member can own multiple workspaces.

You can confirm the owner of a Workspace you’re a member of by selecting Workspaces in the navigation tabs (on the left on web, on the bottom on mobile) and viewing the Owner column.

What billing permissions does the Workspace owner have?

Only the Workspace owner can manage the Workspace’s subscription and billing settings.

These permissions include:

• Adding or updating the payment method
• Managing the Workspace subscription
• Resolving billing issues
• Canceling the subscription
• Deleting the Workspace

The Workspace owner also receives billing receipts and subscription-related notifications.

Related articles

• Learn About Billing Terms and Definitions
• Learn About Plan and Subscription Management
• Fix a Billing Issue

FAQ

Can a Workspace have more than one owner?

No. Each Workspace has one Workspace owner, although the same member can own multiple workspaces.

Can Workspace Admins manage billing?

No. Workspace Admins can only manage workspace settings, but only the Workspace owner can manage billing and related settings. To learn more about the difference between Workspace Admin and Workspace owner, see What member terms mean.

Who can view the Expensify billing receipts?

The Workspace owner receives Expensify billing receipts. They can share them with other Workspace Admins by adding them to a report. For more information on billing receipts and who can view them, see Find Your Expensify Billing Receipt.