Learn About Subscriptions
Learn About Subscriptions
Every Workspace owner has a single subscription that covers all of the workspaces they own. That subscription determines how those workspaces are billed.
Expensify offers two subscription options: Annual and Pay-per-use. The subscription options available depend on your Workspace’s plan.
Who can view and manage a subscription
A Workspace owner’s subscription applies to every workspace they own. Only the Workspace owner can view and manage the subscription under Account > Subscription.
Because a single subscription covers all workspaces owned by the same Workspace owner, organizations that use multiple workspaces typically assign the same Workspace owner across all workspaces.
For more details, see Learn about Billing Permissions.
What subscriptions are available
Expensify offers two subscription options:
- Annual subscriptions include a 12-month commitment and are billed monthly.
- Pay-per-use subscriptions have no commitment and are billed monthly.
Your subscription determines how your Workspaces are billed, but it does not determine which features are available. Features are determined by each workspace’s Plan. To learn more, see Learn How Billing and Subscriptions Work.
How your plan affects available subscriptions
The subscription options available for your Workspace depend on its plan.
| Plan | Available subscriptions |
|---|---|
| Collect | Pay-per-use |
| Control | Annual or Pay-per-use |
A Workspace’s plan and its owner’s subscription together determine how that Workspace is billed.
Note: If your organization’s first Workspace was created before April 1, 2025, you may still have a legacy Collect Annual subscription. For more information, see Understand legacy Collect pricing.
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FAQ
Can different Workspaces have different subscriptions?
No. All Workspaces owned by the same Workspace owner share the same subscription. However, each Workspace can have a different plan.
Does my subscription determine which features I can use?
No. Your subscription determines how your Workspaces are billed. Available features are determined by each Workspace’s plan.
Why can’t I see the Subscription page?
Only the Workspace owner can view and manage the subscription under Account > Subscription.
Can I manage subscriptions for multiple Workspaces from one place?
Yes. Because your subscription applies to all Workspaces you own, you can view and manage it from Account > Subscription.
